Organisation

If it’s your strong suit, you are able to delegate tasks, assume responsibility, multitask in your sleep, and do it all with a smile on your face. You’re a natural event planner. If not, you may find that getting big projects underway turns into a frustrating headache of missed deadlines, annoyed colleagues, and disappointing results. But there’s hope for you yet. You just need the proper tools for the job.

Your first tool is the age-old method of list-making. It may sound obvious, but how often have you thought of an important detail and then forgotten it until too late? Keeping a list of your needs makes it easier to remember those needs and helps you plan perfect events.

Lists for event planning include details about:

• Venue
• Music
• Food/drink
• Volunteers/staff
• Sanitation
• Decoration
• Publicity
• Printing Event Tickets

Another tool in your arsenal should be a a Gantt chart. This is a superior method for visually-oriented organisers who need to keep track of many details. Gantt charts allow you to set up your own schedule, break tasks down by time, and assign tasks. With modern software, you can even keep your Gantt chart on the Internet using an application like Google Docs, so that every person on your team can update their own tasks. Everyone can see who’s on schedule and who’s behind schedule.

Details don’t just fall through the cracks. You have to drop them there first! Using the appropriate organisational tools, you can keep juggling all those details and bring off a lovely event.